Video | Agriculture | Confidence | Economy | Energy | Employment | Finance | Media | Property | RBNZ | Science | SOEs | Tax | Technology | Telecoms | Tourism | Transport | Search

 

Sensitive Company Documentation At Risk

11 December 2003
Media release

FOR IMMEDIATE RELEASE

Sensitive Company Documentation At Risk

As many companies close their doors for Christmas, the New Zealand Security Association says it is a good time to take stock of company security measures, to protect both their reputation and profitability.

Association chairman Scott Carter says, “Company records containing information such as budgets, monthly profit and loss accounts, discount schedules, personnel records, client and supplier lists are deadly in competitors’ hands.”

While not as negotiable as cash, this information has been deemed by the Department for Courts to have such importance as coming under the Private Investigators and Security Guards Act (1974).

“The Dept for Courts has ruled that all personnel involved in the transportation, destruction and storage being licensed under the Act, and that companies that use external document destruction companies or records management companies should ask to see the guard’s licence before valuable company information is handed over to be taken off site,” Mr Carter says.

The New Zealand Security Association has a Code of Practice for Secure Destruction that member companies must follow.

Companies can perform a simple audit, Mr Carter says, to check their document security arrangements are up to scratch.

- Check staff rubbish bins…are you happy that the information on the pages in these rubbish bins, should go into a skip, and from there to a recycling depot or landfill?
- Do the cleaners dispose of your “waste paper” or is there a process for its secure removal and destruction? Check the process.
- If you have an external provider for storage or shredding of documents, ask the staff for their Security Guards Licence.

Mr Carter relates a true story which illustrates how easily security arrangements can be undermined.

“The cleaners would take this company’s ‘scrap paper’ and give it to their local kindergarten for drawing on the reverse side. Proud parents then had their child’s drawing on the reverse of the company’s latest restructuring plans. It was not malicious, but it could have had a devastating effect.”

…ends/


© Scoop Media

 
 
 
Business Headlines | Sci-Tech Headlines

 

Media Mega Merger: StuffMe Hearing Argues Over Moveable Feast

New Zealand's two largest news publishers are appealing against the Commerce Commission's rejection of the proposal to merge their operations. More>>

Elsewhere:


Approval: Northern Corridor Decision Released

The approval gives the green light to construction of the last link of Auckland’s Western Ring Route, providing an alternative route from South Auckland to the North Shore. More>>

ALSO:


Crown Accounts: $4.1 Billion Surplus

The New Zealand Government has achieved its third fiscal surplus in a row with the Crown accounts for the year ended 30 June 2017 showing an OBEGAL surplus of $4.1 billion, $2.2 billion stronger than last year, Finance Minister Steven Joyce says. More>>

ALSO:

Mycoplasma Bovis: One New Property Tests Positive

The newly identified property... was already under a Restricted Place notice under the Biosecurity Act. More>>

Accounting Scandal: Suspension Of Fuji Xerox From All-Of-Government Contract

General Manager of New Zealand Government Procurement John Ivil says, “FXNZ has been formally suspended from the Print Technology and Associated Services (PTAS) contract and terminated from the Office Supplies contract.” More>>