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Coastlines surfs the cloud with SAP Business ByDesign

Coastlines surfs the cloud with SAP Business ByDesign

Entrepreneurial company first in New Zealand to implement SAP Business ByDesign as integrated suite

24 June 2014

A marriage between a 23 person kiwi surf and beach lifestyle brand and the global market leader in enterprise application software may at first seem unlikely, but for Coastlines New Zealand it’s all about trust. Or more accurately, about T-R-U-S-T.

“From top to bottom our business is based entirely on a unique model we developed ourselves,” says Coastlines CEO, Sean Kennedy “We call it TRUST, and it stands for Think – Relate – Understand – Find a Solution – Take action. It’s a whole of business approach which we carry through into all our relationships and it underpins everything we do. But to help us put that into practice we needed some high powered assistance to add system to our soul. And we’ve found it with SAP and their partner Soltius.”

Coastlines supplies surfboards, wetsuits, clothing and accessories to some of the largest retail groups in the world – companies like French multinational retailer, Carrefour, with 9,800 retail outlets worldwide, the giant Portuguese conglomerate, Sonae, Decathlon and Sportzone in Europe, Animal in the UK and, closer to home, leading Australasian retailers, Torpedo7 and Super Retail Group

“Each of our customers presents us with thick, multi-tabbed procedural manuals detailing their precise requirements on packaging, labelling, shipping and invoicing,” he says. “We have to comply with them in every respect. When we load a 40’ container we have to match exactly the plan they give us so their people anywhere in the world can unpack it in 24 minutes. If we don’t, they can’t, and then we incur penalties. SAP enables us, hand on heart, to guarantee we can meet their standards, every time.”

Not only has Coastlines taken on a system that they believe will allow them to deliver and collaborate globally, they’ve stolen a march on New Zealand companies that are larger than them by several orders of magnitude. Coastlines is the first New Zealand organisation to adopt SAP Business ByDesign as an integrated suite, which allows it to run all its operations in the cloud.

The implementation, carried out by SAP partner Soltius will allow the business to consolidate its core project management and finance operations to a fully-integrated cloud business platform, providing flexibility and long-term scalability, without additional IT overhead.

“We knew that as we compete in global markets, then one day we would have to take big a step up from the software we were using and adopt the systems and business processes that would let us consistently meet our commitments. Capital Office, MYOB and manual spreadsheets were good for business last century, but they can’t cope with where we need to be tomorrow. We looked around for a several years and finally chose SAP. We provide the art; they deliver the science.

The decision will allow the company to plan its future with confidence. “Our projects have very long lifecycles,” says Sean. “It can take up to two years from the initial idea to the time we deliver the finished goods. With staff in four countries and growing, we can now have up to 120 projects running at any given time. So it is crucial to have a scalable and integrated solution that allows us to tightly manage the progress, risks and profitability across all of these projects.

“People think being an entrepreneur is about taking risks. It’s not. It’s about quantifying and managing risk, about understanding risk and reducing it. That’s why we went with SAP: to help us understand and manage risk.”

While the software project is still in its implementation phase, the decision is already paying off for Coastlines. “Because large companies like these all tend to run SAP, it gives us a lot of credibility with them,” says Sean. “If you want to foot it with the big boys in global markets you have to play by their rules using their tools.”

Coastline’s Operations Manager Duncan Turnbull, is not fazed by the scale of the project. “I have to say I’ve been impressed with the quality of the online support that’s available, and how easy it is to access and to follow,” he says. “Also the responsiveness. I raised an urgent request and received a reply from SAP within half an hour.

“ByDesign has end-to-end business processes already preconfigured,” he says. “While we could have changed the system configuration, we made the decision to take the standard functionality and process flows as much as possible. The built-in implementation process helped us to get hands-on early, and things have gone very smoothly for us so far.

“Soltius have been great,” says Duncan. “At the outset they spent time helping us to understand the system. They didn’t just give us a fish: they taught us to fish. While we know we can rely on Soltuis to support us if we need it, we’re already very self-sufficient. I’m impressed that they took the time to learn how our business operates. What that means is when we ask how to do something, like invoice a new line of wet suits, they come back with a simple solution. And it just works.”

In the next phase, Coastlines will roll out the CRM functionality of SAP Business ByDesign across the business. Duncan says the ability to simply switch on additional functionality and easily configure it to the business needs is one of the strengths of the system. “It can scale with the business as we grow, and it provides a long-term global platform for us.”

Graeme Riley, managing director of SAP New Zealand added, “We’re excited to have a rapidly growing entrepreneurial business like Coastlines place its trust in our capabilities. The SAP Business ByDesign solution will provide Coastlines with the functionality and performance it needs to grow its business. SAP and our partner Soltius will continue to commit to helping other organisations in New Zealand take advantage of the cloud and the agility, simplicity and cost effectiveness it enables.”

About Coastlines New Zealand
Coastlines New Zealand is an international trading company powered by a passion inspired by New Zealand’s awesome coastline and unique environment. A genuine kiwi surf and beach lifestyle brand. Coastlines builds long term relationships with major global retailers, online sports retailers and consumer brands. It designs, tests and develops a diverse range of products, from surfboards and wetsuits to promotional merchandise, and manages third-party manufacturing and logistics to deliver finished products to clients in New Zealand, Australia, Asia and Europe.

About SAP
As market leader in enterprise application software, SAP helps companies of all sizes and industries run better. From back office to boardroom, warehouse to storefront, desktop to mobile device – SAP empowers people and organizations to work together more efficiently and use business insight more effectively to stay ahead of the competition. SAP applications and services enable more than 251,000 customers to operate profitably, adapt continuously, and grow sustainably.

About Soltius
100% New Zealand owned, Soltius is trusted by more than 70 organisations nationwide to provide SAP solutions, support and consulting. Soltius was formed in 1996 as the first SAP implementation partner in New Zealand. It was the first in Asia Pacific to be certified as an SAP Centre of Expertise for its support services and is the only SAP partner to achieve Gold status in New Zealand. Armed with a great team and a winning culture, Soltius today is firmly established as one of New Zealand’s leading IT consulting firms. With a permanent headcount of around 100, and access to a global resource pool, Soltius offers an extensive range of SAP services to New Zealand businesses.

ENDS

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