Massey Manuals On-Line With New Cyber Librarian

27 September 2000

MASSEY MANUALS ON-LINE WITH NEW CYBER LIBRARIAN

Massey University's massive operating policies and procedures manual is now readily available to staff on-line, thanks to Wellington firm Silent One Limited.

The Manual of Operating Policies and Proceedures (MOPPS) used to be a massive four-volume document, which took around nine months to prepare for printing, and each time 100 sets had to be distributed around the University.

"In reality, once the document was sent out, it was almost out of date," said Mike Ellis of Massey University's Assistant Director, Information Technology Services

"We needed to save all the changes until we were next planning a reprint of the whole document."

"Plus it was difficult for people to actually find the information they needed, so it wasn't being used as much as we would have liked."

Silent One was brought into the project by WANG, now Gen-i, who was chosen in late 1999 to implement the project.

SilentOne extends the Microsoft operating system to provide easy access and control of all files using internet technology. SilentOne Internetcan be likened to a cyber-librarian - it manages and monitors information - controlling everything from security and version control, to check in/check out and expiry dates of documents or files, and delivers this information to a browser via the internet.

After installing the system on a test machine SilentOne was rolled out throughout the University.

"In the first 10 months we registered 3500 'hits' on MOPPS," said Mike Ellis "Our 2000 staff probably wouldn't have opened the old hard-copy versions that often in years."

Gerrit Bahlman, Director of Information Technology was the project director for the deployment of SilentOne and commented "SilentOne is an important tactical tool for the management of Massey's growing and expanding information management needs. The pursuit of a quality learning, teaching and research environment depend on finding and deploying the 'right tools' so the right information goes to the right people at the right time"

Mr Hight, Managing Director of Silent One says that "Any organisation which has large numbers of documents, or even just a few huge documents, needs to make sure that information is accessible - SilentOne is an ideal fit for Massey's requirements as it allows them to have total control over the e-MOPPS documents whilst at the same time making the information readily accessible via any browser"

ENDS

For further information contact:

Ian Hight Managing Director Silent One Limited Ph 04 499 6057 Mb 021 650 625

Gerrit Bahlman Director, Information Technology Massey University Ph 06 350 5049 Fx 06 350 5624

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