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DPMC releases email correspondence relating to Henry Inquiry

DPMC releases email correspondence relating to Henry Inquiry

2 August 2013

DPMC releases email correspondence relating to Henry Inquiry

Department of Prime Minister and Cabinet (DPMC) Chief Executive Andrew Kibblewhite today released all email correspondence between the David Henry Inquiry and Parliamentary Service and Ministerial Services.

"As Chief Executive of DPMC, I was one of the two commissioners of the Inquiry, along with GCSB Director Ian Fletcher and DPMC seconded a staff member to the Inquiry to provide administrative support," Mr Kibblewhite says.

"I made the decision to release this information today due to the public and media interest expressed over this communication this week."

"Having gone through the email correspondence, there's one particular inaccuracy that I wish to correct.

"On 23 May, the Inquiry administrator in an email states that Mr Henry had discussed an issue with Ministerial Services and Wayne Eagleson. This is incorrect – David Henry did not speak to Mr Eagleson. Mr Henry discussed issues with me and I had a conversation with Mr Eagleson about whether Mr Dunne’s emails could be released."

"The documents released today also show that Parliamentary Service mistakenly sent the emails between Peter Dunne and Andrea Vance to the Inquiry on 21 May 2013.
Parliamentary Service recalled the email with the file within an hour of it being sent and the DPMC staff member assisting the Inquiry then deleted the email without opening the attachment.

"The attachment was in a file format that could not be opened on DPMC's system and I can confirm the attachment has been deleted from DPMC's server," Mr Kibblewhite says.

The email correspondence is available below

mediareleasetimeline2aug13.pdf
mediareleaseemails2aug13.pdf

ENDS

Date Time of email Event
15 April 2013  David Henry Inquiry into the unauthorised disclosure of the Kitteridge report established and Terms of Reference publicly released.
30 April 2013 5.07pm Henry Inquiry Administrator emails Parliamentary Service requesting:

• All printing, copy and scan records for all Ministers that had access to the Kitteridge report (10 National Ministers, John Banks and Peter Dunne).

• All printing, copy and scan records for senior staff in each of the 12 Minister’s offices, including SPS’s and Press Secretaries.

• Printing, copy and scan records for three Prime Minister’s Office staff members

6 May 2013 8:45am Henry Inquiry Administrator emails Ministerial Services to advise that Parliamentary Service requires authorisation from Ministerial Services to give printing, copy and scan records.
8 May 2013 10:29am Henry Inquiry Administrator emails Parliamentary Service with revised request, which had previously been hand delivered to Ministerial Services, asking for email logs for external emails for the 12 Ministers and their staff for the date range 22 March to 9 April. It also advises that Ministerial Services has given authorisation for that request to be processed.
 2:51pm Henry Inquiry Administrator requests from Ministerial Services cellphone billing records for 12 Ministers and their staff as well as staff from the Prime Minister’s office for 25 March to 9 April.
 4:41pm Henry Inquiry Administrator emails Parliamentary Service to request printing and copy records for 12 Ministers and their staff and staff from Prime Minister’s office.
 4:45pm Parliamentary Service emails Ministerial Services and asks them for written confirmation from each Minister they are happy to make available information relating to staff as it believes Ministers are the employer.
 5:15pm Ministerial Services emails Parliamentary Service to advise DIA are the employer of all Ministerial staff and all staff had signed a Code of Conduct so the Inquiry doesn’t need written authorisation. However, with respect to Ministers, Parliamentary Service has asked Ministerial Services to provide authorisation for each Minister individually and please hold cellphone records for each Minister in the meantime.
10 May 2013 9:40am Ministerial Services to Henry Inquiry Administrator – now have the Ministers’ cellphone records ready.
 2:17pm Henry Inquiry Administrator emails Andrea Vance’s landline and cellphone numbers to Parliamentary Service.
14 May 2013 11:30am Henry Inquiry Administrator to Parliamentary Service – cellphone phone logs. This is in reference to logs of Ministers and staff. In terms of authorisation granted by Ministerial Services, Henry Inquiry Administrator states he believes all individual Ministers given written approval.
16 May 2013 3:24pm Parliamentary Service emails Henry Inquiry Administrator with external Ministers’ email metadata, including Peter Dunne’s.
17 May 201310:22am More attachments with Ministers’ metadata regarding scans from photocopiers to 12 Ministers’ email addresses.
 10:37am Henry Inquiry Administrator emails Parliamentary Service to advise only missing is mobile phone call logs for people on the list.
 3:39pm Parliamentary Service emails Henry Inquiry Administrator with cellphone call records files for Ministers and staff. Includes Ministerial car phones.
Monday 20 May 2013 11:41am Henry Inquiry Administrator emails Parliamentary Service – were you able to locate remaining 10 or so phone records? On another matter, how long would it take for you to retrieve the content of emails if we requested them? If those emails were for Ministers, does that present any issues?
 1:32pm Parliamentary Service replies to Henry Inquiry Administrator to say “it can be the same day if it is only a few or less. I believe we have the necessary approval for Ministers.”
 2:25pm Henry Inquiry Administrator lodges formal request for all emails between Andrea Vance and Peter Dunne between 22 March and 9 April (dates provided in metadata rundown in email on 16 May at 3:24pm). Also emails between Andrea Vance and one staff member from each of Adams, Finlayson, Tolley, PM’s offices.
 5:53pm Henry Inquiry Administrator emails Parliamentary Service and requests phone records for Ministers and staff extensions for contact to and from two “numbers of interest” (Andrea Vance’s landline and mobile). Also states “Please note, we do not want the call logs of the two numbers of interest. That is outside the parameters of our Inquiry.”
21 May 2013 9:55am Parliamentary Service forwards email record request to a contractor allocated to this. Parliamentary Service then emails contractor to get idea of effort and ETA.
 10:50am Parliamentary Service contractor sends email with attachment of emails records for Dunne/Vance and email records between four Ministerial staff/Vance to Parliamentary Service at 10:50am.
 4:25pm Parliamentary Service sends email records file for Dunne/Vance emails and emails between four staff and Andrea Vance to Inquiry at 4:25pm. At 5:12pm Parliamentary Services emails Henry Inquiry Administrator

with a message to call urgently re email sent today and then sends a recall notice for email at 5:18pm. Email titled “DPMC Info Request”.

 5:16pm At 5:16pm Parliamentary Service sends revised file with only email records between four Ministerial staff/Vance to Inquiry. Email titled: “Last part of info”
  Henry Inquiry Administrator deletes email titled “DPMC info requests” with Dunne/Vance email records from his email without opening file.
Thursday 23 May 8:34am Henry Inquiry Administrator to Parliamentary Service re email title “last part of info” to say “as discussed we can’t open .pst documents”
 9:30am Henry Inquiry Administrator emails Parliamentary Service saying Mr Henry discussed an issue with Ministerial Services and Prime Minister’s Chief of Staff but not Acting Head of Parliamentary Service. The upshot is that Acting Head of Parliamentary Service will be talking with Dunne’s office with the aim of getting the Minister’s permission to view the emails.
Sunday 26 May 2013 9:49pm Parliamentary Service emails Henry Inquiry Administrator – “if you have authorisation sorted, I can send you the files.”
27 May 2013 8:18am Henry Inquiry Administrator emails Parliamentary Service and says “Just to confirm . . . we’ve only got authorisation to see non-minister email, not Dunne’s.”
 10:45am Henry Inquiry Administrator emails Parliamentary Service asking who to contact to access swipe card records into the building.
 2:47pm Henry Inquiry Administrator sends formal request to Parliamentary Service for building access logs for two people for 6-8 April. Asks is this data able to be retrieved and what authorisation do you need?
28 May 2013 (5:30pm) 5:30pm Parliamentary Service emails Henry Inquiry Administrator with two activity reports as requested for those dates. Authority to release obtained from Head of Parliamentary Service.
Wed 29 May 2013 12:35pm Parliamentary Service emails security policy for Parliamentary precinct to Inquiry.
30 May 2013 8:37am Parliamentary Service to Henry Inquiry Administrator attachment “DPMC infor request extracted”. This is emails between four Ministerial staff and Andrea Vance in readable format.
 5:27pm Parliamentary Service contractor sends Henry Inquiry Administrator email titled “Phone call information”. It says Parliamentary Service has confirmed happy for me to provide you with the information. Could you forward request to me via email.
 5:37pm Henry Inquiry Administrator emails Parliamentary Service asks for Minister’s landline call logs and Vance’s three numbers (extn, landline and cell) for 10 National Ministers.
31 May 2013 9:02am Henry Inquiry Administrator emails Parliamentary Service “should note not yet sought permission of non-National Party Ministers for their phone logs. Expect to later today.”
 9:44am Parliamentary Service contactor sends email to Henry Inquiry Administrator with two attachments - call logs for 10 National Ministers and call logs for Andrea Vance.
 11:19am Henry Inquiry Administrator responds “Let’s be clear. We did not request the second report you’ve attached here i.e. the one showing all calls to and from the numbers of interest. We’re not interested in looking at that”.
 4:00pm Henry Inquiry Administrator emails Mr Dunne’s Chief of Staff to say “David Henry tells me Mr Dunne has approved release of information so therefore this is the request we are going to send.”
 3:53pm Senior Parliamentary Service staff member forwards email from Parliamentary Service contractor to Henry Inquiry Administrator again with two attachments of phone records.
 4:28pm Henry Inquiry Administrator replies to Parliamentary Service to say he did get them.
4 June 2013 8:59am Mr Dunne’s Chief of Staff confirms to Henry Inquiry Administrator that Mr Dunne agrees to request to access phone logs of his landline.
 1:39pm Parliamentary Service emails Henry Inquiry Administrator requested report (Mr Dunne’s landline calls)
 10:46am Parliamentary Service emails Henry Inquiry Administrator to say Ministers’ private lines potentially not logged, will confirm.
5 June 2013 10:59am Henry Inquiry Administrator emails Parliamentary Service to say deadline tight – answer before 2pm today appreciated.
5 June 2013 Henry Inquiry report delivered to Prime Minister.
7 June 2013 Henry Inquiry report released by Prime Minister.

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