Cablegate: 2004 Annual Chief of Mission Management

This record is a partial extract of the original cable. The full text of the original cable is not available.




E.O. 12958: N/A

REF: STATE 119327

From COM Aubrey Hooks to Acting Assistant Secretary
Charles Snyder.

1. As Chief of Mission for Kinshasa, I am cognizant
the importance of management controls. I have taken
the necessary measures to assure that an evaluation of
the systems of management control for Kinshasa has been
conducted in a conscientious and thorough manner, in
accordance with the Department's Internal Control
Directive, to determine whether our systems of
management control comply with the standards prescribed
by the Comptroller General.

2. The objectives of the systems of management
of the Department of State are to provide reasonable
assurance that:

-obligations and costs comply with applicable law;

-assets are safeguarded against waste, loss,
unauthorized used or misappropriation;

-- revenues and expenditures applicable to agency
operations are recorded and accounted for properly so
that accounts and reliable financial and statistical
reports may be prepared and accountability of the
assets may be maintained; and

-- programs are efficiently and effectively carried out
in accordance with law and management policy.

3. The results of this evaluation and any risk
assessments, OIG or GAO inspections and/or audits,
management evaluations, and other pertinent reviews
performed in accordance with departmental instructions
and other relevant criteria, indicate that the systems
of management control for Kinshasa in effect during the
period ended June 30, 2004, taken as a whole, provide
reasonable assurance that the referenced management
control objectives were achieved.

4. The evaluation, however, did disclose the
continuing reportable condition in our management

--Deficiencies in the current configuration of our
consular section impede the efficiency and could
threaten the integrity of the visa issuance process.

5. I have reviewed the results of the most recent risk
assessments conducted at post, as well as the actions
taken to correct identified weaknesses. I certify that
the actions taken/proposed will adequately correct the
weakness identified and strengthen this post's
management controls.

6. I have reviewed the certification provided to me by
the post single real property manager, and have
satisfied myself that appropriate procedures for the
acquisition and assignment of residential properties
are in place, in accordance with 6 FAM 700.
Specifically, post management policies are in
accordance with regulations; the post interagency
housing board properly executes its functions; OBO
approval is requested for waivers that are necessary
exceptions; and property reports to OBO are accurate.

7. Enclosed with the letter version of this message
will be an update of the plans for correcting the
reportable condition mentioned above. HOOKS

© Scoop Media

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