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Cablegate: Rma Fy 2006 Administrative Expenses Financial Plan

This record is a partial extract of the original cable. The full text of the original cable is not available.

UNCLAS SECTION 01 OF 03 GENEVA 002198

SIPDIS

DEPT FOR PRM/EX

E.O. 12958: N/A
TAGS: ABUD PREF
SUBJECT: RMA FY 2006 ADMINISTRATIVE EXPENSES FINANCIAL PLAN

REF: SECSTATE 156273

1. (U) U.S. MISSION GENEVA'S REFUGEE AND MIGRATION AFFAIRS
SECTION (RMA) PROJECTS ITS FISCAL YEAR 2006 ADMINISTRATIVE
BUDGET REQUIREMENTS AT USDOLS 944,932 IN SUPPORT OF ITS
ONGOING REFUGEE AND MIGRATION ACTIVITIES. OUR CALCULATIONS
ARE BASED ON A TOTAL POPULATION, REFUGEES AND MIGRATION
(PRM) STAFF OF SEVEN: FOUR OFFICERS, ONE OFFICE MANAGEMENT
SPECIALIST, ONE PROGRAM ASSISTANT, AND ONE OFFICE
ASSISTANT.

NOTE: RMA ALSO COMPRISES ONE USAID CONTRACT EMPLOYEE AND
ONE USAID OFFICE ASSISTANT, WHO ARE NOT INCLUDED IN THESE
FINANCIAL CALCULATIONS.

2. (U) RMA REQUIREMENTS DO NOT INCLUDE ICASS CHARGES.

3. (U) OUR CURRENT EXPECTATION IS THAT TWO OFFICERS AND THE
OFFICE MANAGEMENT SPECIALIST (OMS) WILL DEPART POST IN THE
FOURTH QUARTER FY 2006. THIS COULD MEAN THAT SUBSTANTIAL
TQSA AND OTHER REPLACEMENT-RELATED COSTS MAY ACCRUE IN THE
FOURTH QUARTER OF FY 2006. TQSA EXPENDITURES PROJECTED AT
$88,136 ARE INCLUDED IN OUR CALCULATED COSTS, AS ARE
ESTIMATED HOUSING AND EDUCATIONAL COSTS FOR AN AVERAGE FAMILY
OF FOUR. WE WILL BE ABLE TO ADJUST THESE ESTIMATES AT THE
BEGINNING OF THE THIRD QUARTER, WHEN ADDITIONAL INFORMATION
IS KNOWN ABOUT INCOMING OFFICERS.

4. (U) PLEASE NOTE THAT UNDER OBJECT CLASS 2589, WE HAVE
PROJECTED THE NEED FOR DRIVERS FOR UNHCR EXCOM (USDOLS
$3,650) AND DRIVER AND VEHICLES FOR OTHER CONFERENCES
($3,000).

5. (U) PLEASE NOTE THAT WE HAVE APPLIED THE EXCHANGE RATE OF
SWISS FR. 1.20 EQUALS ONE US DOLLAR.

6. (U) DETAILS OF MAJOR CATEGORIES INCLUDING PSA SALARY,
AMERICAN ALLOWANCES AND OBJECT CLASS 2589 (OTHER CONTRACTUAL
SERVICES) ARE PROVIDED HEREAFTER:

A. PSA SALARY
PERSONAL SERVICES AGREEMENT - PSA OBJECT CODE 1142
--------------------------------------------- --------------
NAME GRADE ANNUAL SALARY
--------------------------------------------- --------------

GARY HALL 7/4 SWISS FR. 98,370
PROGRAM ASSISTANT

TENTATIVE PSI 7/5 7/1/2006 SWISS FR. 101,267

TENTATIVE INCREASE OF 1 PERCENT
COST OF LIVING EFFECTIVE 7/2006 SWISS FR. 273
--------------------------------------------- --------------
EST. TOTAL FOR 2006 DOLS EQUIVAL. $ 82,862
--------------------------------------------- --------------

NAME GRADE ANNUAL SALARY
--------------------------------------------- --------------
ZEANA HAROUN FSN-5/3 SWISS FR. 76,942
OFFICE ASSISTANT

TENTATIVE INCREASE OF
1 PERCENT EFFECTIVE 7/2006 SWISS FR. 210
--------------------------------------------- --------------
EST/ TOTAL FOR 2006 DOLS EQUIVAL. $ 64,303

--------------------------------------------- --------------
--------------------------------------------- --------------
EST TOTAL COST OBJECT CLASS - 1142 USDOLS $ 147,164
--------------------------------------------- --------------

B. AMERICAN ALLOWANCES
--------------------------------------------- --------------
1) POST ALLOWANCE - OBJECT CODE 1201
--------------------------------------------- --------------
- RATE CLASS
NAME GRADE 70%
--------------------------------------------- --------------
USDOLS
PIPER CAMPBELL FS 1/4 18,102
PIPER CAMPBELL/REPL FS 1/4 7,896
KATHERINE PERKINS FS 3/10 19,670
PAUL BIRDSALL FS 1/7 31,010
PAUL BIRDSALL/REPL FS 2/7 3,201
JOE CASSIDY FS 2/7 23,730
MARIE NIELSEN FS 6/11 12,765
MARIE NIELSEN/REPL FS 6/11 3,635

TOTAL $ 120,009

ADD 10% DUE TO A PROBABLE INCREASE IN
PAYMENT TABLE SCALE LEVEL TO 80%: $ 12,039
--------------------------------------------- --------------
ESTIMATED TOTAL FOR FY 2006 $ 132,048 USDOLS
--------------------------------------------- --------------


2) LIVING QUARTERS ALLOWANCE - OBJECT CODE 1211
--------------------------------------------- --------------
ANNUAL RATE -USDOLS

PIPER CAMPBELL 40,761
PIPER CAMPBELL/REPLACEMENT 29,385
KATHERINE PERKINS 51,400
PAUL BIRDSALL 69,960
PAUL BIRDSALL/REPLACEMENT 6,530
JOE CASSIDY 53,040
MARIE NIELSEN 37,500
MARIE NIELSEN/REPLACEMENT 9,220
--------------------------------------------- --------------
(MAXIMUM ALLOWABLE ALLOWANCES $ 366,130)
--------------------------------------------- --------------
ESTIMATED TOTAL FOR FY 2006 $ 297,796 USDOLS

--------------------------------------------- --------------


3) EDUCATION ALLOWANCE - OBJECT CODE 1206
--------------------------------------------- ---------------
USDOLS

PAUL BIRDSALL - 1 CHILD
APPROVED SPECIAL EDUCATION ALLOWANCE 10,200
REF: SECSTATE 241330

CAMPBELL/REPL - 2 CHILDREN 43,400

BIRDSALL/REPL - 2 CHILDREN 43,400


NIELSEN/REPL - 2 CHILDREN 43,400


--------------------------------------------- --------------
TOTAL EDUCATION ALLOW. FOR FY 2006 $ 140,400 USDOL
--------------------------------------------- --------------


4) TEMPORARY QUARTERS SUBSISTENCE ALLOWANCE -
OBJECT CODE 1212

- WE ANTICIPATE THAT THE TWO OFFICERS AND THE OMS
REPLACEMENTS COULD POSSIBLY SPEND 30 DAYS EACH IN
HOTELS PRIOR TO MOVING TO PERMANENT QUARTERS:

COST USDOLS
PIPER CAMPBELL (1) PERSON 2,760 10 DAYS
PIPER'S REPLACEMENT (4) PERSONS 24,840 30 DAYS

PAUL BIRDSALL (4) PERSONS 8,096 10 DAYS
PAUL'S REPLACEMENT (4) PERSONS 24,840 30 DAYS

MARIE NIELSEN (1) PERSON 2,760 10 DAYS
MARIE'S REPLACEMENT (4) PERSONS 24,840 30 DAYS

--------------------------------------------- --------------
TOTAL TQSA ALLOW. FY 2006 $ 88,136 USDOLS
--------------------------------------------- --------------

C. OTHER CONTRACTUAL SERVICES - OBJECT CODE 2589
- --------------------------------------------- ---------
- AS IN PREVIOUS YEARS, WE ARE ANTICIPATING THE NEED TO
HIRE DRIVERS AND VEHICLES DURING UNHCR EXCOM, THE IOM
CONFERENCE, AND POSSIBLE EMBLEM CONFERENCE FOR HIGH-RANKING
OFFICIALS AND VIP VISITORS (USDOLS 6,650). HIRING OF DRIVERS
AND VEHICLES IS DEPENDENT UPON THE MISSION MOTOR POOL'S
AVAILABILITY. RENTAL OF DEDICATED CARS FOR THESE EVENTS MAY
BE NECESSARY.

- ANNUAL COST FOR FY 2006 = USDOLS $ 6,650
- --------------------------------------------- ---------


7. FOLLOWING ARE THE FY 2005 ESTIMATED REQUIREMENTS BY
QUARTERS:


- FIRST SECOND THIRD FOURTH GRAND
OBJECT QTR. QTR. QTR. QTR. TOTAL
CLASS CATEGORY EST. EST. EST. EST. EST.
--------------------------------------------- -------------
----- US DOLLARS ----

1100 PERSONNEL COMPENSATION
1131 OVERTIME AMER. 1,000 0 0 0 1,000
1142 PER.SER.PSA 35,593 35,593 35,593 40,385 147,164
1148 OVERTIME PSA 1,200 -- -- -- 1,200
1180 CASH AWARD -- 3,200 -- -- 3,200
--------------------------------------------- -------------
TOTAL CODE 1100 37,793 38,793 35,593 40,385 152,564
--------------------------------------------- -------------


1200 PERSONNEL BENEFITS
1201 POST ALLOW. 33,012 33,012 33,012 33,012 132,048
1206 EDUC. ALLOW. -- 10,200 -- 130,200 140,400
1211 LIV. QTRS. 70,027 70,027 70,027 87,715 297,796
1212 TQSA -- -- -- 88,136 88,136
1219 ACCID INS 250 -- -- -- 250
1228 MISC BENF.1/ 24,349 3,896 3,896 3,896 36,037
--------------------------------------------- -------------
TOTAL CODE 1200: 127,638 117,135 106,935 342,959 694,667
--------------------------------------------- -------------
BENEFITS HALL & HAROUN
NOTE 1/ WINTERTHUR PENSION PLAN, $20,453
EMPLOYER SHARE=8% OF ANNUAL SALARY, EMPLOYEE
SHARE=6% OF ANNUAL SALARY. WINTERHUR IS PAID THE
FULL AMOUNT IN THE FIRST QTR. FS CHARLESTON DEDUCTS
EMPLOYEE'S SHARE FROM THEIR SALARIES EACH PAY
PERIOD.

FEDERAL HEALTH INS, $2,118
OLD AGE DISABILITY INSURANCE $9,058
LES HEALTH INS, $5,269
--------------------------------------------- -------------
2100 TRAVEL AND TRANSPORT
2154 CONSUL. USA -- -- -- 4,000 4,000
2156 FIELD TRAVEL 12,500 12,500 12,500 12,500 50,000
2162 EDUCAT.TRAVEL 1,675 -- -- -- 1,675
2163 OTHER TRAVEL(NOC) 50 50 50 50 200
--------------------------------------------- --------------
TOTAL CODE 2100: 14,225 12,550 12,550 16,550 55,875
--------------------------------------------- --------------


2200 TRANSPORT OF THINGS
2299 MISC. FREIGHT NOC 100 100 100 100 400
--------------------------------------------- --------------
TOTAL CODE 2200: 100 100 100 100 400
--------------------------------------------- --------------


2300 RENTALS, COMMUNICATIONS AND UTILITIES
2322 TEL. TOLLS 2,250 2,250 2,250 2,250 9,000
2325 POSTAL, FEDEX 50 50 50 50 200
2371 RENTAL EQUIP. 1,000 1,000 1,000 1,000 4,000
--------------------------------------------- --------------
TOTAL CODE 2300: 3,300 3,300 3,300 3,300 13,200
--------------------------------------------- --------------

2400 PRINTING AND REPRODUCTION
2450 BUSINESS CARDS -- -- -- 225 225
--------------------------------------------- --------------
TOTAL CODE 2300: -- -- -- 225 225
--------------------------------------------- --------------


2500 OTHER SERVICES
2582 REPRESENTAT. 3,000 3,000 3,000 3,000 12,000
2589 OTHER CONT. 2,300 350 350 3,650 6,650
--------------------------------------------- --------------
TOTAL CODE 2500 5,300 3,350 3,350 6,650 18,650
--------------------------------------------- --------------

2600 SUPPLIES AND MATERIALS
2621 REF. MATERIAL 2,154 -- -- 297 2,451
2622 OFFICE SUPPLIES 1,000 1,000 1,000 1,000 4,000
2623 ADP. SUPPLIES. 50 50 50 50 200
2699 MISC. SUPPLIES 100 0 100 0 200
--------------------------------------------- -------------
TOTAL CODE 2600 3,304 1,050 1,150 1,347 6,581
--------------------------------------------- -------------

4100 GRANTS/CONT/SUBSIDY
4140 GRATUITIES 2,500 -- -- -- 2,500
--------------------------------------------- -------------
TOTAL CODE 4100: 2,500 -- -- -- 2,500
--------------------------------------------- -------------

GRAND TOTAL: 194,160 176,278 162,978 411,516 944,932

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total
--------------------------------------------- -------------

8. (U) RMA'S DETAILED FINANCIAL PLAN IS BEING FAXED TO PRM/EX
ATTENTION LISA ROBINSON.
Moley

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