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Cablegate: Prague El Conference: Important Information

VZCZCXRO0249
RR RUEHAST
DE RUEHPG #1052/01 2420820
ZNR UUUUU ZZH
R 300820Z AUG 06
FM AMEMBASSY PRAGUE
TO RUEHZL/EUROPEAN POLITICAL COLLECTIVE
RUEHNO/USMISSION USNATO 1765
RUEHBS/USEU BRUSSELS
INFO RUEHC/SECSTATE WASHDC 7887

UNCLAS SECTION 01 OF 02 PRAGUE 001052

SIPDIS

SIPDIS

DCMS, MANAGEMENT OFFICERS, AND CONSULS GENERAL; EUR/NCE FOR
ERIC FICHTE

E.O. 12958: N/A
TAGS: AMGT APER OTRA AFSI EZ
SUBJECT: PRAGUE EL CONFERENCE: IMPORTANT INFORMATION

REF: A. PRAGUE 666
B. PRAGUE 791
C. PRAGUE 1013

PRAGUE 00001052 001.2 OF 002


1. (U) Embassy Prague welcomes participants of the Prague EL
Conference, which will take place on September 6-8 (Ref A,
B). A country clearance cable has been sent granting entry to
all conference participants (Ref C). If you know of someone
who is planning to attend the Conference but is not listed on
the country clearance cable, please contact Sarah Peck,
pecksc@state.gov, immediately.

2. (U) A "Conference Guide" and a detailed conference
schedule will be sent to all participants by email later this
week. As described in these materials, the Welcome Dinner
will take place at Ambassador Cabaniss's residence on
Wednesday, September 6. The Conference sessions will take
place at two locations: the Intercontinental Hotel on
Thursday, September 7, and the facilities of Radio Free
Europe (RFE/RL) on Friday, September 8. Transportation will
be provided to and from the Welcome Dinner, and to both
conference locations.

--------------
CONFERENCE FEE
--------------

3. (U) As a reminder to posts, all participants are required
to pay a $175 Conference Fee. (We are pleased to announce
that we were able to lower the Conference Fee described in
Ref B.) The Conference Fee includes the cost of conference
facilities, DVC services, refreshments, two catered lunches,
the Welcome Dinner, and transportation. Because the fee
includes the cost of one dinner and two lunches, posts can
reduce the M&IE disbursement to participants if desired. The
$175 Conference Fee will be paid in two installments, as
described in paras. 4-6 below.

----------------
Part 1: $120 fee
----------------

4. First, the Intercontinental Hotel will charge all
participants a $120 fee. This fee is for the services and
facilities provided by the Intercontinental Hotel, e.g., the
conference room, a catered working lunch, transportation,
refreshments, and DVC services.

INTERCONTINENTAL HOTEL GUESTS: will simply be charged the
$120 fee on their hotel bill.

ANGELO/OTHER HOTEL GUESTS: are required to pay the $120 fee
prior to commencement of the first conference session on
Thursday, September 7. These participants can pay the fee in
one of two ways:

A. (Recommended) Prepare a short letter for the
Intercontinental Hotel prior to your arrival in Prague.
Include your name, credit card number and expiry date, phone
number, a reference to the U.S. Embassy Conference, and a
statement authorizing the Hotel to charge the $120 fee to
your credit card. Sign the letter and fax it to Mr. Sovadina
at the Intercontinental Hotel. The fax number is: (420) 296
631 123. His direct phone number is (420) 296 630 966 if you
have any questions. We advise paying before September 1.

B. Pay the fee at the Intercontinental reception the
afternoon of September 6, or the morning of September 7 prior
to the first conference session.

-----------------------------
Part 2: 1200 Czech Crowns fee
-----------------------------

5. (U) Second, an Embassy representative will collect 1200
Czech Crowns (approximately $55) in cash from all
participants when they register at the Conference Check-In.
This 1200 CZK charge is for non-hotel related expenses, e.g.,
the Welcome Dinner, the catered lunch at RFE/RL on the second
day of the conference, and incidental expenses. Therefore, do
NOT/NOT pay this to your hotel. Participants can obtain Czech
Crowns by exchanging money at the airport or their hotel, or
at any number of conveniently located ATM machines throughout
the city.

6. (U) IMPORTANT NOTE: All participants are expected to

PRAGUE 00001052 002.2 OF 002


attend the Welcome Dinner, the two working lunches, and all
formal conference sessions. These events are not optional.
Therefore, participants must pay the entire Conference Fee
before they can attend the Conference. We cannot refund any
portion of the Fee.

-------------------
CONFERENCE CHECK-IN
-------------------

7. (U) Conference Check-In (separate from hotel check-in)
will take place at the Intercontinental Hotel and the Angelo
Hotel from 16:00 to 18:00 on Wednesday, September 6.
Participants staying at other hotels are strongly advised to
go to the Intercontinental (not the Angelo) on September 6
during these hours to Check-In and pay the Conference Fee.
Following Check-In, all participants will be provided
transportation to the Welcome Dinner. The shuttle buses will
depart at 18:30 from both the Intercontinental and Angelo
Hotels. (Conference Check-In will continue Thursday morning,
September 7, for those who arrive late. However, participants
are urged to complete their Check-In on September 6.)

----------
QUESTIONS?
----------

8. (U) Please contact Sarah Peck, pecksc@state.gov.
CABANISS

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